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The questions you ask prospective portal providers will have a significant impact on the effectiveness, efficiency and security of your board meetings. The best portal will give your administrator confidence, reduce the time needed to prepare materials, and provide simplicity of use and strongest security. It will allow directors with high contributions to be fully engaged in meetings, while also providing tools to ensure a smooth flow between meetings that allow them to focus on governance and strategy.
Choose a provider that is recognized in the field for its robust and flexible features, a simple https://revetacorp.com/do-business-valuation-methods-work-in-virtual-data-room-environment/ user interface, easy integration with your existing systems, and an efficient method of signing documents digitally. You should also consider the company’s security certifications (such as CMMI-SW, SOC 2, ISO 27001 or HIPAA) and third-party security audits they have completed.
It is also crucial that your portal connects with your organization’s existing email system and also has integrated integration capabilities for storage solutions for documents. This allows your organization to communicate more efficiently with its members as they can use familiar channels rather than emails which are monitored outside the company.
Find out if the vendor has a responsive customer service available 24 hours a day. Leading portal services have a dedicated customer support team who are happy to assist with any issues you or your board members face. They are also happy to provide testimonials and references from other organizations that have used their service.
